PrismEQ
Licence aggregation, with the maths done for you
One portal across Microsoft 365, Google Workspace, Sophos, Veeam, Bitdefender, Pax8 and more. Right-size seats, catch unused subscriptions before they renew, and bundle products together for a discount you'd otherwise leave on the table.
PrismEQ Savings Calculator
Find out what your software licences are really costing you.
UK SMEs waste an average of 25% of their software budget on licences nobody uses. PrismEQ finds the waste — and eliminates it.
Tell us about your current setup:
Include all users across all software products.
Include Microsoft 365, security, backup, and any other subscriptions. Maximum £60,000/month.
At your size, waste isn't the main story.
Businesses with fewer than 10 seats tend to have lean, intentional software setups — so the waste savings we identify for larger teams may not apply to you in the same way.
That doesn't mean PrismEQ can't help. For smaller teams, the value is different: one invoice instead of five, never missing a renewal, and knowing exactly what you're paying for every month.
If you'd like to understand exactly what you could save, our free licence audit will give you a precise answer — not an estimate.
No commitment. No credit card. Just clarity.
These are estimates based on published industry research. Your actual saving will vary. Get a personalised analysis — it's free.
No commitment. No credit card. Just clarity.
How we calculate this
Our estimates are based on published industry research:
- SME Today (2026): UK SMEs waste up to £10,000/year on unused SaaS
- 39% of organisations admit they don't fully use software they pay for
-
Tiered waste rate by organisation size — smaller teams run
leaner setups so we apply a lower assumed waste rate; larger organisations
accumulate more redundant licences:
- 10–19 seats: 8%
- 20–49 seats: 15%
- 50–99 seats: 22%
- 100+ seats: 30%
- SaaS price inflation running at 12.2% in 2026 (Vertice SaaS Index)
- PrismEQ pricing: midpoint between wholesale and RRP, plus £3/seat/month management fee (launch rate — see pricing details)
Your actual saving will depend on your specific licence mix, vendor pricing, and usage patterns. Our free licence audit gives you a precise figure.
SaaS Licence Management
Your entire software licence estate — Microsoft 365, Google Workspace, Sophos, Veeam, Bitdefender and more — managed from one portal, billed on one invoice.
- Single monthly invoice
- Real-time licence visibility
- Add or remove seats instantly
- Wholesale pricing via Pax8
Licence Optimisation
Proactive monthly reports that identify unused licences, over-provisioned subscriptions, and bundle savings — before they cost you money.
- Monthly utilisation reports
- Seat right-sizing recommendations
- Bundle savings identification
- Quarterly account review (Growth+)
Renewal Management
Never miss a renewal again. We track every licence expiry across your entire estate and give you advance notice — with time to make informed decisions.
- 90/60/30-day renewal alerts
- Automatic renewal handling
- Pre-renewal review call
- No unexpected lapses
Bundle Packages
Combine productivity, security, and backup into a single bundle — often cheaper than buying each product separately, with one point of support.
- Productivity + Security bundles
- Backup + DR packages
- Custom combinations
- Volume discount access
Free Cost Audit
Connect us read-only to your Microsoft 365 tenant. We'll send a written report showing exactly where you're over-tiered, under-utilising, or paying for forgotten add-ons. No commitment to switch.
- Read-only Graph API access
- Tier-shuffle savings highlighted
- Findings emailed within 24h
- Walk away with the report
Cloud Spend Visibility
Connect AWS, Azure or GCP via least-privilege role and we'll surface monthly spend, idle resources and lower-cost tier suggestions next to your licence data.
- AWS / Azure / GCP supported
- Least-privilege read role
- Idle-resource alerting
- Reserved-instance suggestions
Pricing
Transparent, per-seat pricing
Management fee charged per seat per month — on top of your licence costs, which are at or below vendor MSRP via wholesale. You often pay less overall.
Pricing under review
We're calibrating the numbers.
Our published per-seat tiers are temporarily offline while we finalise the launch pricing model. Book a free audit and we'll quote you on the day — tailored to your specific licence mix, not an industry average.