People & registers
Members, families and attendance in one tidy record. Take the register in a tap.
Safeguarding & operations for community organisations
Plant it by the door.
For centuries a rowan by the door kept a household safe. Ours does the same for yours — a free-forever safeguarding and operations platform for youth clubs, young-carers services, community centres and food banks.
No per-seat fees
No lock-in
Your data stays yours
UK-hosted
Why RowanSafeguarding shouldn't depend on a budget.The smallest organisations do some of the most important safeguarding work — often on paper, goodwill and memory, because the software costs more than the service can spare. Rowan changes that arithmetic: proper, audit-ready tools, kept free for the organisations that need them most. We fund it through our managed-IT business, so your safeguarding never carries a price tag.
What's inside
Everything your organisation holds — in one calm place.
Nine connected modules, sharing one record per person. Grouped the way the work actually falls: who you look after, who helps, and the organisation that holds it all together.
The people you look after
Three modulesSafeguarding
Log a concern in seconds, route it to your DSL, and keep a clear, timestamped trail to outcome.
Consents & forms
Photo, medical and trip permissions captured once, versioned, and always to hand.
The people who help
Two modulesVolunteers & DBS
Roles, availability and DBS status with renewal reminders that land before a check lapses.
Sessions & HAF
Plan sessions and run Holiday Activities & Food programmes — the headcounts and returns funders ask for.
The organisation that holds it all
Four modulesIncidents & accidents
Structured reporting from any device, with follow-up actions and sign-off built in.
Food provision
Parcels, stock and dietary needs tracked with dignity — for food banks, pantries and fridges.
Governance
Policies, trustees and review dates in order — quiet, ready evidence for inspection day.
Reports & insights
Everyday records become the board packs and funder returns you need — in a click, not a night.
The promise
Free. And we mean it.
Not a trial. Not freemium. The front line should never have to choose between safeguarding and the gas bill — so Rowan is funded to stay free.
0
per organisation · every module · every person — zero pounds, forever
- No per-seat feesAdd every staff member, volunteer and trustee — the price never moves.
- No lock-inExport your records any time, in open formats. Stay because it works.
- Your data stays yoursUK-hosted and encrypted. You remain the controller; we never sell or mine it.
- Safeguarding at the centreNever a paid add-on. The concern log is there on day one, for everyone.
Get started
Plant Rowan by your door.
Set your organisation up in an afternoon and bring your whole team in — for free, for good.
No card · No sales call · UK community organisations welcome